Chesapeake provides industry-leading, end-to-end account reconciliation software and financial solutions that seamlessly integrate cash management/treasury with general ledger account reconciliation, account analysis, and regulatory compliance functions. Information-sharing across all applications optimizes funds management, improves the financial close process, increases the efficiency and accuracy of general ledger account reconciliation, and simplifies compliance by enforcing company policies and procedures and financial regulations. Chesapeake solutions deliver actionable information and productivity improvements that can benefit a wide range of organizations, yielding tangible ROI from your software investment. From retailers to banks and financial services organizations to insurance companies, Chesapeake solutions help minimize risk, reduce costs, and maximize profitability.
A control framework for governance, risk management, and compliance. T-Recs helps organizations improve risk management, assess the effectiveness of controls, measure ongoing performance, and support accurate financial reporting. T-Recs brings visibility and control to account reconciliation, financial reporting, workflow management, financial oversight, and close.
Helps you search, report and comply with state escheatment requirements. UPCS produces personalized search letters so you comply with owner notification rules, and generates unclaimed property reports for all 54 jurisdictions.
A powerful tool for analyzing commercial bank fee data across all your banking relationships. SmartAnalysis compares actual and expected charges, highlights discrepancies, and verifies application of volume discounts. Sophisticated "what-if" functionality helps you identify and negotiate the best combinations of price and service in all your banking relationships.
A relationship management tool that boosts the power of SmartAnalysis. SmartAnalysis RM organizes and documents your financial relationships and provides global one-step editing of account details. By organizing key information such as contact data, target balances, account criteria, and cut-off dates in a single location, SmartAnalysis RM simplifies updates, reduces potential fraud, boosts productivity, and speeds reporting.
An incomparable banking data exchange tool. IDM automates the Internet retrieval of financial data, reducing the expense and effort associated with data acquisition, and minimizing the possibility of fraud. IDM, which involves no special authorizations or additional bank fees, puts you in control of data retrieval.
Chesapeake delivers a full range of specialized, "best-practice" implementation services including definition of requirements, project planning, system design and development, installation and testing, and user training. After implementation, our personalized customer support service is there for you, offering staff experts who are familiar with your application and committed to seeing successful resolution of any issues that might arise.
Outsourcing provides the most effective way to minimize operating costs and maximize profits by turning over non-core business processes to Chesapeake, a specialist with the staff, facilities, and expertise to perform these functions more economically and efficiently. Outsourced services vary by Chesapeake product offering, but all deliver the savings and expert handling customers expect of the Chesapeake name.
Premium Maintenance Plan
To maximize the value derived from your investment in our software, Chesapeake offers customers a premium maintenance plan offering higher-level services specific to your firm and its unique business needs. Our experts will work with yours each month to leverage the power of our software in your operations through expert analysis and review. Premium maintenance plan services vary by Chesapeake software product.
You can view demonstrations of our products online. For quick and easy access, call our corporate headquarters at 410-356-6805 or contact your Chesapeake sales executive.
Chesapeake’s goal is to provide solutions that are specifically tailored to your business requirements and strategy. But those solutions extend beyond state-of-the-art software. They incorporate expert implementation services to deliver a system that suits your exact needs. The expertise we have gained from successful implementations in a host of industries provides insight into best implementation practices. This allows us to help you avoid process, installation, and operational missteps that often plague new system projects. From initial planning through final user training, Chesapeake experts support every phase of your implementation process.
Support Every Step of the Way
We begin by assigning an implementation specialist who will coordinate with your project team for implementation planning, product installation, and end-user training. An expert in the Chesapeake product you’ve chosen and the financial process you are automating, our specialist serves as the focal point for the project and is your contact for all questions, whether technical or procedural. He or she solicits other Chesapeake expertise as required and works with you every step of the way as your new system is brought to life.
First, we define your unique requirements. We work with your project team to understand your business processes and share the experience we have gained with regard to best practices in your industry. Then we define and document your particular requirements to serve as the foundation for carefully crafting a system that precisely suits your needs.
Next, we develop a detailed project plan. This detailed project plan, which includes specific roles and responsibilities, ensures that each requirement is effectively addressed. Jointly, we define components like your accounts, match rules, import and export definitions, and reports to automate your processes most efficiently. In addition, working with our consultants, your staff will acquire detailed information that will allow them to maintain the system and realize its full benefits.
Then, we build, test, and install the system we’ve tailored for you. Chesapeake builds your client database at our offices, defining your accounts, assigning business rules, and tailoring reports. When the resulting software has been thoroughly tested, our technical experts install it in your environment and perform on-site retesting and verification to ensure it continues to provide the correct results.
Finally, we train your staff to use your new system to its best advantage.
We conduct on-site training at your location, using your data, to equip your staff with the knowledge it needs to minimize the transition to the new process.
In addition to on-site training, Chesapeake also offers:
End-user training classes, held either at your site or in our offices, at a time of your choosing. During classes, which are customized to address your unique needs, we discuss and practice the most commonly used procedures and answer frequently asked questions.
'Train the trainer' sessions that are designed to prepare a member of your staff to train other employees in the use of your Chesapeake product.
Monthly Online Training, which presents product features and functionality in a forum that fits easily into an employee’s ongoing work. The task-oriented training is followed by question and answer forums. Online training sessions are ideal to get new employees up to speed quickly, or to enhance an experienced user’s skill.
Annual User Conference training classes, which allow your staff to combine training with informative sessions and valuable networking time with other users and Chesapeake staff.
We also offer Web-based SmartSupport through the exclusive "Clients Only" area on the Chesapeake Web site. Here you can complement telephone and e-mail support with:
Technical bulletins that update you on product enhancements
Successful companies seek ways to minimize operating costs in order to maximize profits. When it comes to business processes unrelated to your core revenue-generating activities, a specialist typically can perform these functions more economically and efficiently. This is the premise behind outsourcing, and the reason why most firms outsource at least one function.
Cost often predominates decisions to outsource. It is expensive to hire, train, and retain staff with the expertise needed to perform specialized tasks. Also, it is costly to acquire the automated tools and facilities needed to support these functions and then hire, train, and retain the staff to oversee the maintenance and update of IT systems. Such infrastructure investments diminish a company’s ability to invest in core activities, which can affect profit. Service providers already possessing the tools, facilities, and specially trained personnel can provide these functions at a fraction of the cost due to economies of scale. A company benefits by turning fixed costs into variable costs and by minimizing risk related to critical tasks by placing them in expert hands.
Chesapeake understands your need for expertise when it comes to automated general ledger reconciliation, account analysis, and compliance, especially unclaimed property reporting. Our staff are subject-matter experts in these areas and understand both the processes involved and the governing rules and regulations. Further, Chesapeake knows IT. Our facilities are state of the art, secure, and backed up in the event of disaster, freeing customers from maintenance, software updates, and user issues. In some cases, outsourcing can totally eliminate the need for in-house processing facilities and staff.
Outsourcing your business processes to Chesapeake can help your firm
Focus on your core activities secure in the knowledge that all requirements/deadlines will be met
Improve your internal processes under our expert guidance
Improve risk management
Respond more rapidly to changing business conditions
Lower costs and better control your budget
Leverage the latest technology with utmost data security for your business
Chesapeake’s Unclaimed Property Compliance System (UPCS®) automates the collection, tracking, management and reporting of more than 100 types of unclaimed property. Delivered with a database that contains the latest statutory requirements for all 54 US reporting jurisdictions plus Canadian provinces, UPCS automates owner search-letter generation and follow-up. In addition, UPCS produces annual unclaimed property reports and maintains audit trails to document compliance with regulations. UPCS also provides tools to help identify duplicate payments, bookkeeping errors and state-approved exemptions, thereby ensuring unclaimed property payments are as low and as accurate as possible.
UPCS Key Features
•Maintains mandated compliance information for each jurisdiction, including property codes, dormancy periods, aggregate amounts and more
•Features an intuitive graphical user interface with easy-to-use wizards that lead users through the various functions of unclaimed property management
•Provides a custom import tool to eliminate the need to reformat data
•Maintains a permanent audit trail for all activity
•Streamlines reporting with a powerful integrated report writer that generates both summary and detail reports
•Boosts productivity by automating search-letter generation and follow-up activities
•Simplifies tracking and processing of returned search letters through the use of bar codes and bar-code scanning
•Improves workflow through automated user notification of critical due diligence and state reporting deadlines
•Features a built-in scheduler for automated creation of search letters, state reports and more
•Summarizes unclaimed property liability and activity through customizable dashboards
•Utilizes Microsoft .NET technology allowing access via a web browser (Internet/Intranet) and/or via a desktop client
•Integrates with other Chesapeake treasury and accounting solutions
State Reporting Regulations Continuously Updated
As laws related to unclaimed property are constantly changing, Chesapeake’s in-house compliance specialists continuously update UPCS to reflect the latest mandates. Active monitoring of developments in each state and territory allows us to develop and distribute updates that keep our clients in compliance. Chesapeake notifies users when new updates become available and electronically distributes semi-annual compliance bulletins. Continuous regulatory updates, combined with UPCS’ workflow and automation features, provide comprehensive, real-time management of all unclaimed property activities.
Implementation: The Choice Is Yours
Chesapeake offers three options for firms to harness the power of UPCS in their unclaimed property management functions: license the UPCS software, have Chesapeake host the UPCS application, or outsource the function to Chesapeake’s experts.
Licensed UPCS:Firms wishing to keep IT functions and unclaimed property management activities in house can license UPCS. The UPCS software operates in a platform-independent environment, and Chesapeake offers "worry-free" implementation services backed by an unparalleled customer support staff.
Hosted UPCS: This cost-saving option eliminates the need to install and maintain the UPCS software on your corporate server. Chesapeake hosts the application in our secure data center, and you upload your files and access UPCS locally via the Internet. Chesapeake’s advanced browser functions make data upload and system use as seamless as installation on your own server. Chesapeake applies all system enhancements and regularly updates the database with changes to state filing requirements.
Outsourced Unclaimed Property Compliance Service:Firms that wish to reap the benefits of outsourcing can do so with confidence, knowing that Chesapeake is an industry leader in unclaimed property management. Chesapeake’s basic outsourced UPCS service includes system maintenance and administrative tasks including
Production of all due-diligence letters
Delivery of signature-ready reports for all 54 jurisdictions
Production of summary and detail reports specifying all unclaimed property reported
Provision of tools to view and print Chesapeake-produced reports
Online access to unclaimed property information for inquiry purposes
Optional services offered at an additional fee include
Assistance in analysis of current policies and procedures for reporting unclaimed property
Assistance in identifying all sources of unclaimed property
Development of an unclaimed property reporting guide tailored to the organization
To find out more about the benefits that UPCS can deliver to your financial operations, click the link below.
Click HERE to contact us or call 410-356-6805 for more information.